Student Volunteers

Student Volunteers are critical in ensuring that a conference runs smoothly, and ICSE 2013 would not be possible without their enthusiastic contribution. Becoming a Student Volunteer is an excellent opportunity for students to meet and talk with leading academic and industrial researchers and practitioners in the area of software engineering. It is also a great way to meet other students from all over the world and to offset some of the costs of the conference!

To make this event the best it can be, we are looking for a diverse group of enthusiastic, driven, and helpful students. We will be looking to specifically include students who have not yet published at a Tier 1 conference, but are far enough along in their academic careers to make the best of this sort of networking opportunity. We'll also be looking for a good mix with respect to the schools you attend.

Student volunteers are the first faces that conference attendees or presenters find when they have a problem they need fixing. Are you that face? Then sign up! Did I mention that enthusisasm is a must? Oh good ;)

Important Dates

Submission Due Date December 14, 2012
Notification Date January 11, 2013

Benefits

  • Complimentary registration to the main conference
  • Free ICSE 2013 T-shirt
  • Knowing that your awesomeness was critical to the success of ICSE 2013

Notification of other benefits will be given upon acceptance as a Student Volunteer

Responsibilities

  • Approximately 20 hours of work in total during the week of the conference.
  • Technical assistance to speakers and conference participants.
  • Help conference speakers and participants be where they need to be.
  • Help at the registration desk and checking badges for entry to events.
  • Preparing conference bags.
  • Other similar tasks, especially those that have never before been needed but have to be handled by creative and enthusiastic (!!) volunteers.
  • Availability between May 17 - May 26 (inclusive). Not all volunteers will be needed for all of these days, but must be able to be scheduled for any of them.

Qualifications

  • Enrollment as a Ph.D., Masters, or full-time undergraduate student at the time of the conference
  • Proficiency in English
  • Your advisor is willing to attest to your enthusiasm and willingness to help.

Application

To apply for a student volunteer position, you must submit the following by December 14, 2013. Please check the Visa requirements for your country before you apply. For more information, visit our Visa Information page.

  • A completed volunteer application form.
  • Your Curriculum Vitae, sent to jennifer.bevan@gmail. com
  • A letter of recommendation from your academic advisor must be sent via e-mail to the Student Volunteers Chair at jennifer.bevan@gmail. com. This letter should cover your organizational ability, English proficiency, willingness to help others, and anything else that you think we should consider when selecting student volunteers. Please note, this letter MUST originate from the e-mail you indicated for your advisor on your application form.

Visas and Funding Options

  • Visa Support Letters: If you need a visa support letter to apply for a visa, please visit the Visa Information page.
  • We encourage all students to apply for financial assistance through the Sigsoft CAPS program.
  • If your university requires specific information not included in the Notification of Selection as a Student Volunteer in order to approve funding for travel, be sure to let the Student Volunteer Chair know as soon as possible.

Student Volunteers Chair

If you have further questions, please contact the Student Volunteers Chair:

Jennifer Bevan
Google (Test Infrastructure)